Here's what's included:
• Information Sheet-
Send this with your contract. It asks the booker for contact details, directions, media contacts
for their town, specialty referrals for restaurants, food stores, special needs like gyms or
instrument repair techs, music stores, you name it. They fill it out and return it with your signed
contract and you have the start of your media database and tour book.
• Contract Information
Collect all your contract details on this form as you negotiate. You can then transfer these
details to your actual contract, letter of intent or confirmation. Fill this out and make sure
you get all the specifics for your gig.
• Letter of Intent-
Use this to hold a date, especially when you are waiting for certain details to be confirmed,
such as venue availability, final date or fee amount. Getting a singed Letter of Intent eliminates
those uncertain moments when one of you thought you had the date on hold, but the other did not.
• Letter of Confirmation-
Sometimes a simple letter outlining all the details is a better choice of document. There may be some
organizations or groups like churches that you work with, who would be put-off or confused by a
long, legal contract. BUT, you need to get it in writing, so this Letter of Confirmation may be
just the right document for the situation.
• Simple Contract-
Just the facts, please! This one is short and simple, but is in legal contract form. You can fill
in the blanks; rework the specifics for your state or country to make it specific to your needs.
The clauses are straight forward and short for all those smaller gigs or club venues that
don’t require more.
• Complex Contract-
If you’ve begun working with concert promoters and larger concert hall venues, then this one
is for you, or for when you grow into those types of performance situations. It’s got the
insurance and tax clauses you’ll need. It covers you on the comps. It also includes some
clauses that are normally found in a Contract Rider. But contract Riders are easy to ignore, by
included these clauses here, it is less likely they’ll be deleted without being scrutinized.
• Contract Budget/Settlement-
Now this form is a goldmine of negotiating information. This is your line item budgeting form.
It helps you asks about all the expenses that a promoter figures into the final percentage that
YOUR final Fee is based upon. Use this Form from now on and get paid exactly what you ought to
be paid when you settle your gig.
• Contract and Promo Tracking
Ever wonder what you sent to this venue or when you sent it or even when it is due back. Wonder
no more! This visual reminder will keep you up to date so you can check in with anyone who owes you
a return contract.
• Performance Contract Rider-
Yes, this is the place to define what color M & M’s you want in your dressing room!
Seriously, a well written contract rider is supposed to help you describe to your promoter, how
to best present your show. It’s those who get carried away with demands; that give the
Contract Rider a bad name. It is an extremely useful document to both the artist and the venue
when used properly.
• Technical Rider-
This one gives some basics that you may change according to your requirements and system needs.
It is already set up to include many things, that you may not have thought of, but that when
included, will make your show better. Add your own special tech needs and you are covered for
all occasions. Send this with your contract and eliminate those last minute panics to get your
tech needs met.
• Hospitality Rider-
If you want to present your best show, make sure you take care of yourself and your crew.
The Hospitality Rider is NOT a “Fluff” document. It makes sure you have your meals,
hotel and backstage necessities taken care of, so you can spend your time on a great sound check
and a great show. Use this and add your own specifics with your realistic needs so you can do
your best work. If you are playing clubs, it is likely the booker will disregard this, so
don’t even send it. Use this once you start working in concert halls, with promoters and
• Tour Budget Sheet-
If you tour, you need to budget. This gives you a good starting point of what to include in a
tour budget. You may have special items you’ll want to add.
• Offer Form-
Get the details right! Send this Fill-In-The Blank Word .doc to bookers. Get a signed offer,
with all the verbally agreed upon details in writing before you issue your contract.